Logs received records on appropriate discharge logs and prepares for transport to Centralized Document Imaging office.
Processes and routes loose reports or transferred charts in a timely manner.
Performs concurrent scanning on nursing units.
Ensures that all supplies are ordered and on hand to perform scanning and validation functions.
Ensures loose report batches are processed in a timely manner.
Responsible for DI equipment maintenance and supplies, notifying appropriate leadership team members when supplies are low and need to be reordered.
Completes all required documentation on batch cover sheets are completed for chart tracking.
Ensures all pages have the appropriate patient identification and forms barcodes or identification.
Reviews the paper record against the electronic documents to verify image quality and missing documents.
Verifies and validates image/document errors and makes necessary changes as needed.
Accurately identifies destination of paper documents for scanning into correct location of medical records.
Monitors Cer-Batch Index application to ensure charts that have gone through prepping, scanning, QC and validation have posted to Power Chart for access by end-users.
Responsible for the follow-up on missing charts not received from units. Notifies appropriate facility leadership and Document Imaging Leads/Supervisors.
Responsible for maintaining records in temporary storage until destruction date as to record type, date of discharge and date of destruction. Maintains records of destruction dates for the West Florida Division Tampa region in accordance with State and Corporate policies.
Adheres to the defined schedules and expectations for completion of items.
Maintains productivity and quality levels in accordance with current standards.
Performs other duties as assigned or required.
What You Will Need:
High school graduate or equivalent
Previous Document Imaging experience in an acute care hospital setting or similar setting utilizing paper media required if no experience with an Electronic Medical Record
Responsible for the collection of discharged medical records from all locations at each facilty.
Responsible for the collection and processing of the patient paper medical record concurrently and converting it into an Electronic Medical Record (EMR) in a timely manner for the viewing of physicians, clinicians and other designated health care employees for the treatment and care of the patient. Possesses the technical skill to assess the contents within the medial record and ascertain whether the paper document is complete in accordance with federal, state and regulatory guidelines.
At AdventHealth, Extending the Healing Ministry of Christ is our mission. It calls us to be His hands and feet in helping people feel whole. Our story is one of hope — one that strives to heal and restore the body, mind and spirit. Our more than 80,000 skilled and compassionate caregivers in hospitals, physician practices, outpatient clinics, urgent care centers, skilled nursing facilities, home health agencies and hospice centers are committed to providing individualized, wholistic care.